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Executive Assistant
- Prague
- By agreement
- Full time
- Czech (native) and English (C1)
We are looking for the role of Executive Assistant! You will play a critical role in providing comprehensive administrative support to executives and will be involved in all matters and in all topics. What do you say to that?
What is it about?
- Manage calendars and schedules: Coordinate and schedule appointments, meetings, and events for executives. Ensure all related materials and resources are prepared in advance.
- Arrange travel and accommodations: Make travel arrangements, including flights, hotel accommodations, ground transportation, and visas.
- Prepare and distribute communications: Draft, edit, and proofread correspondence, memos, reports, and presentations. Disseminate information to relevant parties in a timely manner.
- Maintain confidential information: Handle sensitive and confidential documents, ensuring proper storage, access, and disposal. Exercise discretion and professionalism in all interactions and maintain confidentiality at all times.
- Conduct research and gather information: Gather and compile data, reports, and documents from various sources. Provide summaries and analysis as requested.
- Manage and prioritize incoming communications: Screen, answer, and direct phone calls and emails. Filter and prioritize incoming requests and inquiries, ensuring timely responses.
- Coordinate and support special projects: Assist with the planning, organization, and execution of special projects, events, and initiatives. Provide logistical support, including coordinating vendors, materials, and resources.
- Facilitate internal and external communication: Facilitate effective communication between executives and employees, clients, vendors, and other stakeholders. Serve as a point of contact and relay messages accurately and promptly.
- Perform general administrative tasks
Who are we looking for?
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Strong written and verbal communication skills, including exceptional attention to detail and grammar.
- Proficiency in office productivity software, such as MS Office (Word, Excel, PowerPoint, Outlook, Teams)
- Ability to work independently with minimal supervision, as well as collaboratively within a team environment.
- Exceptional interpersonal skills, with the ability to build rapport with others at all levels of the organization.
- Flexibility and adaptability to handle changing priorities and work effectively in a fast-paced environment.
- High level of professional integrity, discretion, and confidentiality.
Why is this position attractive?
- 5 weeks of vacation
- Meal Allowance
- Regular salary increase
- Caffeteria
- Multisport
- Pension insurance
Does that sound interesting?
Fill out the form below and our recruiter will contact you to discuss the details of this position.
